Are you concerned with your documents leaving your office? DocSolutions will come to you! Let us quickly convert your paper documents to fully-searchable PDF files on your premises. Your documents will be stored on the portable media of your choice and only you will choose who gets copies. Unburden yourself from those heavy bankers boxes. Toss a flash drive in your briefcase and work from home or anywhere else in the world.

An Ultra-Shred Predator G3 is on its way from Spokane, Washington. Expected arrival date 7/8/11. Schedule your on-site document destruction today! 724-228-1026

In conjunction with the City of Washington, the Washington Business District Authority and the Main and Elm Street projects, DocSolutions is opening it’s doors on Saturday, April 30th to residents of the City of Washington. DocSolutions will accept both information-bearing and non-information bearing materials, including paper, newspaper, junk mail, clean plastic, and e-scrap such as computer hard-drives, DVD’s, CD’s floppy discs etc… There will be no charge to residential customers. All material will be destroyed in conjunction with NAID (National Association for Information Destruction) policies and procedures and certificates of destruction will be issued for residents who drop off sensitive materials. For more information, please contact Amy at 724-228-1026.

It’s the trend. Like it or not, businesses all over the world are letting go of that paper and investing in electronic records management solutions. We know it’s scary. But when you see all that space in your office clear out, and realize your investment was well spent, you’ll thank us.

However, we frequently run into situations where documents have way more staples than are really necessary. There are many ways you and your office staff can eliminate or significantly reduce costs associated with digitization of records but the most effective way is to stop using so many staples!

Staple removal is the most time consuming step of the conversion process, and when we come to evaluate your records, that’s the first thing we look for. Obviously, the manual labor required to remove all of those staples has to be figured into your estimate for document conversion. So save yourself some cash by simply using paperclips! We’ll even return them to you when we finish your project.

Don’t overlook those copy machines! Most office copy machines are equipped with a hard drive that stores images of every scanned, faxed and printed document. The images are often retained, in an unencrypted file, until the disk fills and the oldest data is overwritten. This means that patient’s insurance card you copied yesterday, and the tax returns you copied at the last year have the very real potential of walking right out of your building.

Don’t be caught unaware. Before you trade-in or dispose of your old equipment, remove the hard drive. DocSolutions offers NAID compliant hard-drive destruction. We also destroy computer hard-drives, back-up tapes, videos, DVDs, CDs and even floppy disc.

DocSolutions has recently engaged in the lengthy process of NAID certification. NAID is the National Association for Information Destruction. NAID is the international trade association for companies providing information destruction services. Suppliers of products, equipment and services to destruction companies are also eligible for membership. NAID’s mission is to promote the information destruction industry and the standards and ethics of its member companies.

In order to complete the certification process, DocSolutions will soon be installing closed circuit surveillance cameras throughout all destruction areas as well as a monitored security system. Installation is expected to be complete by the end of February 2011. Additional policies have already been established and enforced, including specific visitor rules and regulations, random drug screenings, and seven years of employment history verification for each staff member.

Although DocSolutions already takes every precaution to protect customers’ information, we feel that this additional step will lend even further credibility to our already highly respected organization. For more information, contact Amy Doria, Director of Operations at adoria@docsolutions.biz.